CSUBuy Procure to Pay [P2P]

The CSUBuy P2P system aims to automate and simplify ordering, receiving, and paying for goods and services, consolidating data and processes into a single integrated platform. CSU has accelerated the rollout to all remaining campuses including SJSU.

What is Procure to Pay?

Procure to Pay [P2P] is a strategic, standardized process that allows for the elimination of manual touchpoints and steps resulting in efficiencies through automation, risk mitigation and cost savings for the California State University. 

The P2P process consists of:

  1. Shopping: Guided shopping with discounted pricing
  2. Requisitioning: Easy checkout for purchase requests
  3. Ordering: Electronic distribution of purchase orders to suppliers
  4. Receiving: Acknowledging the receipt of goods and services
  5. Invoicing: E-invoicing with visibility into payment approvals and status
  6. Payment: Minimal touchpoints for payment of goods & services

illustration of the steps in the p2p process

Why we are doing CSUBuy P2P

CSUBuy P2P is a CSU-wide system that helps campuses streamline ordering, receiving, and paying for goods and services, all through a unified and workflow-based system. Go-live is scheduled for January 2026.

Why it benefits your department

  • Streamlined processes with standardized forms and workflows across all campuses
  • Centralized supplier database for easier vendor access and management.
  • Full visibility into request workflows, including backup documentation, comments, and communications
  • Automation that reduces manual tasks and saves time
  • Increased buying power through system-wide supplier negotiations for better pricing

Key Implementation Activities at SJSU

Activity Dates Responsible Party/Parties
Supplier Onboarding August 2025 to Go Live CO project team
User Acceptance Testing Sept. 8 to Oct. 18, 2025 Campus project team
CSU-wide Demo Sessions
and Open Town Hall		 Sept. to Nov. 2025 CO project team, campus
teams, department users
SJSU End-User Training Dec. 2025 to Jan. 2026 Campus project team;
department users
Go Live January 2026 All

CSUBuy Demo Series

Note: These demo sessions are not training, rather previews of the new P2P system, with end-user training to follow closer to the go-live date in January 2026.

SJSU staff and approving officials involved in department purchases are encouraged to attend or to view recordings once available.

Please see the FABS Fiscal Year Calendar for scheduled events. Open/Add this calendar in Google.

Questions

If you have questions about the implementation of CSUBUY P2P at SJSU, please contact University Chief Procurement Officer Sara Bonakdar [sara.bonakdar@sjsu.edu].

Resources

Invitation to CSUBUY P2P Demo Series [Aug. 4, 2025]

DOA Structure for SJSU based on CSU Delegation of Authority Standard

Announcement of Implementation of CSUBUY Procure-to-Pay (P2P) System [Apr. 25, 2025]